Privacy Policy

Effective Date: November 8, 2026

EmpireOS ("EmpireOS," "we," "us," or "our") is a business command center designed to help founders and business owners organize information, manage operations, track business activity, and make informed decisions.

This Privacy Policy explains how we collect, access, use, store, share, protect, and delete information when you visit empireos.online, create an account, use EmpireOS, or connect third-party services.

We believe your business information should remain under your control. We use information to provide and improve EmpireOS, not to sell your business data.

1. Information We Collect

Account information

When you register or maintain an account, we may collect:

Name and email address
Account credentials and authentication information
Business name and profile details
Account preferences and settings
Subscription and billing status
Support requests and communications

Business information

EmpireOS stores information you voluntarily create, enter, upload, or import, including:

Business profiles, goals, and strategies
Products, services, offers, and revenue streams
Leads, customers, prospects, and sales opportunities
Contact information and business communications recorded in the platform
Tasks, appointments, workflows, and projects
Standard operating procedures and business documents
Team information, assignments, approvals, and decisions
Notes, performance metrics, and other operational records

You control the information you submit and are responsible for having the appropriate rights and permissions to enter or import personal information belonging to other individuals.

Technical and usage information

We may collect limited technical information needed to operate, secure, and improve the Service, including browser type, device information, IP address, authentication events, error logs, and feature usage.

We may use cookies or browser storage for authentication, session management, preferences, and locally stored application features.

2. Google Account and Google Workspace Integrations

EmpireOS may allow you to connect supported Google services. Connecting a Google service is optional and requires authorization through Google's consent process.

The information accessed depends on the integration you enable and the permissions you grant. EmpireOS requests access for the purpose of providing the corresponding functionality.

Google Sign-In

If you use Google to authenticate, EmpireOS may receive basic account information, such as your name, email address, Google account identifier, and profile information permitted by Google.

This information is used to authenticate you and associate your login with your EmpireOS account.

Google Sheets

When you authorize a Google Sheets integration or select a spreadsheet for import or synchronization, EmpireOS may access spreadsheet data necessary to perform the requested function.

This may include:

Selected spreadsheet identifiers and names
Worksheet names and column headings
Cell values and rows from selected spreadsheets
Mapping rules and synchronization settings
Import and synchronization history

EmpireOS uses this information to import, update, organize, or synchronize business records such as leads, customers, sales activity, and other operational information.

Information imported into EmpireOS may be stored separately in your EmpireOS workspace. Disconnecting Google Sheets stops future authorized access but does not automatically remove records already imported.

Google Drive

When you use supported Google Drive features, EmpireOS may access information about files you select or authorize for use in the platform.

Depending on the feature and granted permissions, this may include file names, identifiers, links, and associated metadata.

For Drive file-linking features, EmpireOS is designed to associate references to files with business records rather than duplicate entire file contents into its database.

Access to the original file remains subject to Google's file-sharing permissions.

Google Calendar

Where Google Calendar integration is available and authorized, EmpireOS may access calendar information necessary to display, associate, or manage events within supported business workflows.

This may include calendar identifiers, event titles, dates, times, event links, and other event details needed for the feature you use.

EmpireOS does not use Google Calendar information for unrelated marketing or advertising.

Google API Limited Use

EmpireOS's use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including its Limited Use requirements.

Specifically:

Google user data is used only to provide or improve authorized, user-facing functionality.
We do not sell Google user data or transfer it to advertising platforms, data brokers, or information resellers.
We do not use Google user data for targeted, personalized, or retargeted advertising.
Google Workspace API data is not used to develop, improve, or train generalized or non-personalized artificial intelligence or machine-learning models.
We restrict transfers of Google user data to those permitted by Google's policies, including necessary service providers supporting authorized functionality.
Human access to Google user data is restricted to circumstances permitted by applicable Google policies, such as specific user consent, security investigations, or legal requirements.

You may revoke EmpireOS's Google access through your Google Account's third-party connection settings or through supported EmpireOS integration controls.

3. How We Use Information

We use information to:

Create, authenticate, and maintain accounts
Store and display business records
Generate dashboards, reports, operational summaries, and business health indicators
Support sales tracking, workflows, task management, and team collaboration
Operate integrations and authorized synchronizations
Provide requested AI-assisted functionality
Respond to support requests
Maintain security, prevent misuse, and troubleshoot technical issues
Administer subscriptions, purchases, and account entitlements where applicable
Improve performance, usability, and reliability
Meet applicable legal requirements

We do not sell your business records, contact lists, or personal information.

4. AI-Assisted Features

EmpireOS includes rule-based tools and may offer optional AI-powered features.

Rule-based functions can operate without transmitting requests to an external AI model.

When you intentionally activate an AI-powered function, relevant information from your workspace may be processed to generate the requested output. Where a third-party AI service is involved, the information necessary for that function may be transmitted to that service provider.

We aim to limit the information shared to what is necessary for the requested functionality.

Google Workspace data will not be used to train generalized or non-personalized AI models. Any AI feature involving Google-connected data must comply with Google's applicable data-use requirements and obtain appropriate authorization.

AI-generated outputs may be incomplete or inaccurate. Users remain responsible for reviewing them before acting.

5. Sharing and Disclosure

We may share information with the following categories of recipients when necessary:

Service providers: Cloud hosting, database, authentication, security, technical support, communications, payment-processing, and authorized AI-processing providers that help deliver the Service.

Authorized workspace participants: People you invite or authorize to participate in your workspace may access information made available to them through the applicable account permissions.

Connected applications: Information may be exchanged with third-party services when you choose to connect or use them.

Legal and security purposes: Information may be disclosed where required by applicable law, lawful process, or reasonably necessary to protect users, rights, and platform security.

Business transfers: If the business operating EmpireOS undergoes a merger, acquisition, or asset transfer, information may be handled as permitted by applicable law and relevant platform data-use restrictions. Any transfer of Google user data remains subject to Google's specific requirements.

We do not permit third-party service providers to use Google API data for unrelated advertising or independent resale.

6. Data Ownership and Workspace Access

You retain ownership of the business information and content you submit to EmpireOS.

EmpireOS receives the limited permission needed to host, process, display, organize, and transmit that information as necessary to provide the features you request.

Where team access is supported, workspace owners are responsible for inviting authorized individuals and managing their access.

EmpireOS uses account-based access controls and database-level security policies intended to separate users' cloud records.

Users should avoid sharing credentials and should review workspace access when personnel or business relationships change.

7. Data Storage and Security

EmpireOS uses cloud infrastructure and access-control mechanisms to support the confidentiality and integrity of information.

Safeguards include HTTPS connections, account authentication, server-side handling of privileged service credentials, and database-level access policies for cloud records.

No internet-connected service can guarantee absolute security.

EmpireOS is not currently represented as a certified system for regulated medical records, payment card storage, or other highly regulated information. Users should not store such information unless EmpireOS explicitly supports the applicable use case and security requirements.

8. Data Retention and Deletion

We retain account information and business records for as long as reasonably necessary to provide the Service, maintain an active account, meet legal obligations, resolve disputes, and support legitimate operational needs.

You may request access to, export of, correction of, or deletion of your information by contacting:

support@greatmindsunlimited.net

We may request verification before processing an account-level request.

When an account is closed or eligible information is deleted, associated information is removed or de-identified in accordance with applicable technical processes and legal requirements. Limited information may remain temporarily in backups, security records, or records subject to lawful retention requirements.

Disconnecting Google services

You can revoke Google authorization through your Google Account settings or available EmpireOS integration controls.

Revoking authorization stops future access using that authorization. It does not necessarily delete records previously imported or created in EmpireOS.

To request deletion of stored Google-derived information or associated EmpireOS records, contact our support address.

9. Cookies and Local Storage

EmpireOS may use essential cookies, authentication storage, and browser storage to maintain user sessions, preserve preferences, support locally stored demonstration data, and maintain platform functionality.

Where optional analytics or other nonessential tracking technologies are used, we will provide notices or choices required by applicable law.

10. Marketing Communications

We may send account-related messages, security notices, integration updates, and service announcements necessary to operate EmpireOS.

If we offer optional promotional communications, users may opt out of those communications through an available unsubscribe method or by contacting support.

Account and security communications may continue while an account remains active.

Google-connected business data is not used to create advertising audiences or for personalized advertising.

11. Your Privacy Rights

Depending on where you reside and applicable law, you may have rights to:

Access personal information held about you
Correct inaccurate information
Request deletion of eligible information
Obtain a copy of certain information
Withdraw consent where processing is based on consent
Object to or restrict certain processing
Exercise other rights provided by applicable privacy laws

Requests may be submitted to support@greatmindsunlimited.net.

We will respond in accordance with applicable legal requirements.

12. International Processing

EmpireOS may use infrastructure or service providers located in the United States or other countries.

Information may therefore be processed outside your place of residence, subject to applicable safeguards and legal requirements.

13. Children's Privacy

EmpireOS is intended for business users who are at least 18 years old.

We do not knowingly solicit personal information directly from children under 18. If you believe a minor has improperly created an account, contact us.

14. Changes to This Policy

We may revise this Privacy Policy to reflect product changes, legal requirements, or updated data practices.

Material changes will be communicated through the website, the application, or another appropriate method.

If a change involves a new use of Google user data requiring additional authorization, we will obtain the required consent before beginning that use.

15. Contact Us

For privacy questions, account data requests, Google integration concerns, or deletion requests:

EmpireOS
Website: https://empireos.online
Email: support@greatmindsunlimited.net

We are committed to explaining our data practices clearly and helping users maintain appropriate control over their business information.